PHILADELPHIA Electrical & Technology Charter High School

Connecting to Success

2/13/23 at 8:12PM

1. Are you allowing for vendors to schedule a walkthrough in person to see the environment and equipment requiring upgrade? If so, do you have availability Tuesday the 21st or Thursday the 23rd for me to come do the survey?

2. Also, I did not see anything listed for service allowances. Does the school want to have B/W and Color copies included or pay per click? Please let me know as soon as you have a chance. 

Answer

1. Vendors may schedule a walkthrough on Friday, 2/24/23  or Monday, 2/27/23 during the hours of 12:00PM to 3:00PM by emailing [email protected]

2. We are open to both propositions. The usage details can be found here: https://drive.google.com/drive/folders/1NdPghkvE90r6QY_QLfEUrsld8MyP0GBk?usp=sharing

2/14/23 at 9:41AM

Thanks for hosting the bid meeting.  Below are the only two questions I have.

1. The Canon Imagerunner 4500I is a series of units.  Can you clarify which model/speed the school has?  The gentleman from Xerox said it was the 4535 but just wanted to confirm.

2. The RFP mentions an ID scan option for PaperCut.  Are you looking for users to swipe their badge to get access to copier?  It sounds like now they use a pin code with PaperCut.  Cards are an option we would just need the manufacturer of the card or a picture of it so we know what card reader to propose.

Answer

1. The list of the machines can be found here, I am unsure the parameters of each machine: https://drive.google.com/drive/folders/1NdPghkvE90r6QY_QLfEUrsld8MyP0GBk?usp=sharing

2. We currently have a scan badge option to authenticate or by using a code. Below is the specs on card:

AlphaPass PVC Proximity Card

Format: H10301/26-bit

Facility Code: 101

Internal Encoded Range Starting #:

1401

Slot Punch: None

Printed Card Numbers: Matching

External Badge Number

 . 

2/16/23 at 1:58 PM

Can someone on your team provide average monthly volumes both B/W and Color for the past 6 months August through January. This will help right size the machines. The other bidders probably asked this as well.

Where this will make a difference is changing 1 of 3 IR6575i to a color machine in the column with the C5535i (which is a low to mid volume machine) so you may want a faster model for a higher volume.

Also, can IT provide a screen shot of the current Papercut license as you will get a better price for the software by leveraging current maintenance agreement through Papercut.

Answer

1. Enclosed are usage reports, please note, we relocated during this time period and were virtual for a period.

More recent information would be most accurate.

https://drive.google.com/drive/folders/1NdPghkvE90r6QY_QLfEUrsld8MyP0GBk?usp=sharing

             Sizing of those smaller machines is less in important, as it        

            is office use. 

2. Papercut license enclosed in folder: https://drive.google.com/drive/folders/1NdPghkvE90r6QY_QLfEUrsld8MyP0GBk?usp=sharing

2/21/23 at 8:39AM

Can you provide a copy of your current PaperCut license?  It can be found on your PaperCut server in the following directory:

C:\Program Files\PaperCut\Server\application.license

This is necessary for us to provide pricing for Papercut MF.

Answer

1.Papercut license enclosed in folder: https://drive.google.com/drive/folders/1NdPghkvE90r6QY_QLfEUrsld8MyP0GBk?usp=sharing