E-rate

Philadelphia Electrical & Technology Charter High School E-Rate Page

Summary

Current RFP. Bids must be received by February 8th, 2021, 10AM EST.

Philadelphia Electrical & Technology Charter High School

Erate FY 2021 – 2022



Summary

This page provides detailed information concerning the Form 470 filing by Philadelphia Electrical & Technology Charter High School (Philadelphia E&T) for Category 1 FY2021. Any questions concerning this information or the services requested must be submitted via email to Bill Carberry at: carberryb@petchs.org. When responding please include the specific service/equipment Item # in the subject line of your email.

Submitting a Proposal

Vendors wishing to submit a proposal for any of the services listed below must include all of the following, due to Covid restrictions this can be submitted via email:

  • A cover letter which provides a brief summary of the company and indicates the services which are covered by the proposal.
  • Complete rates for all services included in the proposal.
  • A complete listing of all implementation costs for the proposal.
  • An estimate of the total annual charges for the proposal, based on the utilization information provided in this document.
  • If you are planning on submitting a bid for the leased lit fiber service, a site survey at your own expense must be completed prior to submitting the bid.
  • A pre-signed contract letter for prices quoted must be included as part of your response package.

All vendor proposals must be received by 10A.M. Monday, February 8th, 2021 in order to be considered for the E-Rate FY2021 filing year. Vendor proposals shall be delivered to:

Bill Carberry, E-Rate Coordinator

Philadelphia Electrical & Technology Charter High School

1420-22 Chestnut Street, Philadelphia, PA 19102

*Please note the Item # for the services and/or equipment for which you are bidding on the outside of the package/envelope.

Item #1

Leased Lit Fiber

The school is seeking leased lit fiber proposals to address the building’s LAN network needs.  We are looking for the leased lit fiber to deliver speeds of at least 500mb to our single location at 1420-22 Chestnut St. Please include costs associated with higher speeds as well. We are requesting a proposal to enter into a month-to-month contract for delivery of said service to a single identified site. The service contract will extend from a period ranging from July 1st, 2021through June 30th, 2022. We will also accept pricing on multi-year contracts for a 2 or 3 year term with option for 1 year contract extension at school’s option. No auto-renewals will be accepted. PETCHS reserves the right to extend the contract on a MTM basis if so needed or cancel services at any time without penalty. The service will commence sometime after July 1st 2021 and will/may correspond with receipt of the SLD funding letter for the services.

Additionally, the provider will make available whatever number of global IP addresses required for the school’s needs. Initial request is for six global IPs to be routed back to the PETCHS network. Handoff to PETCHS must be RJ45 Ethernet and at the termination location identified by the school. Please contact Bill Carberry at carberryb@petchs.org if you need a site visit.

Installation of listed services is to include all corresponding required fiber and CAT 6 patch cables, testing/certifications, labeling (as per school’s directive on wrap-around, tear-resistant labels). The Fiber must be capable of addressing initial GB-level traffic and migrate to future 10GB traffic. Any needed fiber termination cabinets, network racks, inter-duct, corresponding fiber patch cables (to be coordinated with equipment vendor), etc. is to be included and detailed accordingly. 

The proposal should include all costs, clearly identifying specific costs of items/services and what is and what is not e-rate eligible, as well as the monthly cost to deliver the aforementioned speeds of at least 500MB. 

ALL EQUIPMENT SOLUTIONS MUST INCLUDE BREAKDOWN OF ALL COSTS (MODULES, LICENSES, INSTALLATION/CONFIGURATIONS, ETC.) AND BE JUNIPER-BASED OR JUNIPER COMPATIBLE.  ALL JUNIPER-EQUIVALENT PROPOSALS WILL BE ACCEPTED AND EVALUATED.

The proposal should include all costs, clearly identifying specific costs of items/services and what is and what is not e-rate eligible.

 

 

 

SERVICE PROVIDER CRITERIA AND CONTRACT REQUIREMENTS

Philadelphia E & T will be utilizing the E-Rate funding discounts, and require any bids to clearly indicate anything that is not covered by the E-Rate program and their associated costs. Any and all bids/quotes are understood to be valid from April 1st, 2021 through September 30th, 2021, as we may opt to not move forward with this initiative, or reduce scope if funding is not received.

  • If a site survey is required they will take place on the on a limited basis due to covid restrictions. Respondents are responsible to email me for availability up until bid closing.

     

    Bid Conditions:

  • Applicant expects each Service Provider is fully aware of any rules or regulations regarding the E-rate program, and must strictly adhere to these rules.
  • All contracts entered into through this RFP will/may be contingent upon Philadelphia E & T receiving all of the funding we are applying for.
  • Philadelphia E & T will not be liable for anything more than the pre-discount amount minus our funded amount as shown on our 471. The winning Service Provider will be responsible for invoicing the SLD for the funded amount directly upon confirmation of funding and corresponding receipt of the school’s P.O.
  • No billing can take place before July 1, 2021, however; various build-outs/services can be started on April 1st, 2021. The school will inform vendors of these pre-July build-out opportunities when/if needed.
  • During any E-Rate audit process, the winning bidder is expected to reply within 3 days to any questions regarding their proposal.
  • All bidders must provide a valid SPIN at the time the bid is submitted on their quote.
  • All work is subject to the 100% approval of the project by the FCC under the E-rate discount program of the Telecommunications Act of 1996 as to its funding and eligibility.
  • The Vendor must understand we are a school, and sometimes they will have to work around our operating hours to complete the project. Expectations regarding site availability should assume off hour/day availability/access.
  • All bids must be specific to our RFP, generic bids will be denied.
  • SPAM and/or robotic responses will not be considered valid responses.

 

 

Bid Scoring Criteria:

All equipment and service items will be evaluated and scored via the criteria listed below with pricing being the most heavily weighted as per mandated by the E-Rate program.

  • Criteria #1: Pricing at 50% of total score potential

     

  • Criteria #2: Vendor’s solution proposal’s alignment and integration other items/services specified in bid and school’s existing infrastructure as noted. 40% score value.

     

  • Criteria #3: Vendor’s solution proposal’s alignment and integration with requirements outlined in this document for said services/equipment. 10% score value.

 

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