Philadelphia Electrical & Technology Charter
High School
Erate FY 2015 – 2016
Re: 470# 857610001328979
Summary
This page provides
detailed information concerning the Form 470 filing by Philadelphia Electrical
& Technology Charter High School (PETCHS) for Categories 1 & 2 for
FY2015. Any questions concerning this information or the services requested
must be submitted via email to Bill Carberry at: [email protected]. When responding please include the specific
service/equipment Item # in the subject line of your email.
Submitting a Proposal
Vendors wishing to
submit a proposal for any of the services listed below must include all of the following:
- A cover letter which provides a brief summary of the
company and indicates the services which are covered by the proposal.
- Complete rates for all services included in the
proposal.
- A complete listing of all implementation costs for the
proposal.
- An estimate of the total annual charges for the
proposal, based on the utilization information provided in this document.
- If you are planning on submitting a bid for the lit
fiber service, a site survey at your own expense must be completed prior
to submitting the bid.
- A pre-signed contract letter for prices quoted must be
included as part of your response package.
All vendor proposals
must be received by 10A.M. Tuesday, March 17th, 2015 in order to be considered
for the E-Rate FY2015 filing year. Vendor proposals shall be delivered to:
Bill Carberry, IT
Coordinator
Philadelphia Electrical
& Technology Charter High School
1420-22 Chestnut Street,
Philadelphia, PA 19102
*Please note the Item #
for the services and/or equipment for which you are bidding on the outside of
the package/envelope.
Items #1a and #1b
Construction of a Functional, Lit
Fiber Optic LAN Backbone for the School
The school is seeking fiber optic and
CAT. 6 dual drop cabling proposals to address the building’s LAN network
needs. Installation of listed services
is to include all corresponding required fiber and CAT. 6 patch cables,
testing/certifications, labeling (as per school’s directive on wrap-around,
tear-resistant labels)
Item 1A:
Seeking 12-strand fiber optic backbone
infrastructure from each of the building’s remote IDF network closets back to
the main building MDF closet. Fiber must
be capable of addressing initial GB-level traffic and migrate to future 10GB
traffic. Any needed fiber termination cabinets, network racks, inter-duct,
corresponding fiber patch cables (to be coordinated with equipment vendor),
etc. is to be included and detailed accordingly.
School also seeking “per-dual Cat. 6
drop” pricing to address any sporadic copper drop needs. Any such drops will
include appropriate Cat. 6 color-coded patch cables (TBD by school), conduit,
wall jacks, cover plates, and Cat.6-level patch panels.
The proposal should
include all costs, clearly identifying specific costs of items/services and what
is and what is not e-rate eligible.
Item 1B:
School is seeking corresponding network
equipment to light the fiber backbone being installed as defined above. Each closet should contain a main
fiber-uplink layer 3 10/100/100 switch to address backbone connectivity and
interconnection of other existing switches and new switches being
obtained. An MDF main switch is being
sought which addresses the interconnecting of all remote IDF network fiber
connections back to the main closet at GB speeds…with a desire for potential
10GB future upgrade. Said switch(es)
solution should also have a minimum of 8 (eight) 10/100/1000 RJ45 ports and
with potential 10GB port opportunities for future considerations.
Also seeking a firewall solution for the
MDF with capacity of several LAN 10/100/1000 RJ45 ports and potential 10GB
upgrade options along with corresponding WAN/Internet Service uplinks (minimum
of 2 ports). Firewall will be servicing
over 600+ students/staff traffic in an educational setting leveraging internal
resources and new 100+MB Internet Access service.
ALL EQUIPMENT SOLUTIONS
MUST INCLUDE BREAKDOWN OF ALL COSTS (MODULES, LICENSES,
INSTALLATION/CONFIGURATIONS, ETC.) AND BE JUNIPER-BASED OR JUNIPER
COMPATIBLE. ALL JUNIPER-EQUIVALENT
PROPOSALS WILL BE ACCEPTED AND EVALUATED.
The proposal should
include all costs, clearly identifying specific costs of items/services and what
is and what is not e-rate eligible.
SERVICE PROVIDER CRITERIA AND CONTRACT REQUIREMENTS
Philadelphia E & T will be utilizing
the E-Rate funding discounts, and require any bids to clearly indicate anything
that is not covered by the E-Rate program and their associated costs. Any and
all bids/quotes are understood to be valid from April 1st, 2015
through September 30th, 2017, as we may opt to not move forward with
this initiative, or reduce scope if funding is not received.
•
In
order to be considered for this project, all vendors must complete a site
survey prior to submitting their bid. Site surveys will take place on the
following two Fridays in 2015 between 9AM and 11AM: February 27th & March 13th. Respondents are responsible to check back
with the website for any potential schedule changes.
Item #2
High Speed Internet
Access
We are requesting a
proposal to enter into a month-to-month contract for internet access service
and delivery of said service to a single identified site. The service contract
will extend from a period ranging from July 1st, 2015 through June
30th, 2016. We will also accept pricing on multi-year contracts for
a 2 or 3 year term with option for 1 year contract extension at school’s
option. No auto-renewals will be accepted. PETCHS reserves the right to extend
the contract on a MTM basis if so needed or cancel services at any time without
penalty. The service will commence sometime after July 1st 2015
and will/may correspond with receipt of the SLD funding letter for the
services.
We are specifically
requesting pricing for unbundled access to the internet to be located at PETCHS
at the bandwidth connections speeds and length of time specified. Additionally,
the provider will make available whatever number of global IP addresses
required for the school’s needs. Initial request is for six global IPs to be
routed back to the PETCHS network. Handoff to PETCHS must be RJ45 Ethernet and
at the termination location identified by the school. Please contact Bill
Carberry at [email protected] if you need a site visit.
Please indicate pricing
for speeds of 50MB, 100MB, 200MB & 500MB including the cost per month, as
well as any installation costs.
Note that any build out
costs must be identified and that said build out(s) can/may commence April 1st,
2015 to ensure service startup of July 1st, 2015.
The proposal should
include all costs, clearly identifying specific costs of items/services and what
is and what is not e-rate eligible.
Item #3
Local and Long Distance
Voice Services
We are requesting a
proposal to enter into a month to month contract for local and long distance
voice service and delivery of said service to a single identified site. The
service contract will extend from a period ranging from July 1st,
2015 through June 30th, 2016. PETCHS reserves the right to extend
the contract on a MTM basis if so needed or cancel services at any time without
penalty. The service will commence sometime after July 1st 2015
and will/may correspond with receipt of the SLD funding letter for the
services.
We are specifically
requesting pricing to sustain the schools telecommunication service needs.
Vendor must retain the existing phone numbers and must leverage existing on
premises equipment in order to facilitate service implementation and reduce
customer’s costs. Please contact Bill Carberry at [email protected] if you need a site visit.
Also, the customer
reserves the right to increase or decrease services as the need arises without
penalty. Listed below are the services to be bid. We are also accepting bids on
newer technologies available to accomplish same goals. Please note that the
services listed are meant to address numerous current and possible projected
needs and there is no guarantee of listed quantities and/or particular
services.
The proposal should
include all costs, clearly identifying specific costs of items/services and what
is and what is not e-rate eligible.
Item #4
Wireless Access Points
We are requesting a
proposal to purchase or lease at least 8 wireless access points to tie into our
existing WLAN. With this being said, the access points we are requesting should
be Aruba (or compatible) Instant IAP-225 Wireless Access Point, 802.11n/ac,
3x3:3, dual radio, integrated antennas. Include corresponding mounting hardware
and installation (physical and configuration) for fully functional integrated
operation with LAN and WLAN.
We would like these
access points to be compatible with our existing Aruba Wireless access points
that are currently on our wireless network. Equivalent solutions will be
accepted and evaluated.
The proposal should
include all costs, clearly identifying specific costs of items/services and what
is and what is not e-rate eligible.
Item #5
Network Switches
We are requesting a
proposal to purchase at least two Juniper (or compatible) EX2200-C compact, fan-less
switch with 12-port 10/100/1000BaseT (12-ports PoE+) and two Dual-Purpose
(10/100/1000BaseT or SFP) uplink ports. We are requesting a proposal to purchase
at least four Juniper (or compatible) EX 2200, 24-port 10/100/1000BaseT
(24-ports PoE+) with four SFP uplink ports. We would like these switches to be
compatible with our existing Juniper switches that are currently on our
network. Equivalent solutions will be accepted and evaluated.
The proposal should
include all costs, including installation, clearly identifying specific costs
of items/services and what is and what is not e-rate eligible.
Item #6
Uninterruptible Power
Supplies (UPS)
We are requesting a
proposal to purchase at least 1 uninterruptible power supply for our data
closets. This UPS should be either rack mountable (pricing for mounting kits
must be included) or a floor model. Please price both options.
The proposal should
include all costs, clearly identifying specific costs of items/services and what
is and what is not e-rate eligible.
Item #7
Router
We are requesting a
proposal to purchase a business class gigabit router. This router should be
able to handle our wired and wireless LAN traffic. The router should be able to
support up to 650 users, with expected traffic to consist of numerous,
concurrent streaming video/internet access. Should have a minimum of two
10/100/1000 RJ45 ports and optional slot capable of accepting 10GB service/WAN
uplink module. LAN portion should have a minimum of twelve 10/100/1000 ports
and have capacity/options to address 10GB LAN connection(s) if needed. Pricing
should include corresponding installation costs for physical mounting, patching
and configuration to provide an integrated, fully operational system.
Bid Conditions:
•
Applicant
expects each Service Provider is fully aware of any rules or regulations
regarding the E-rate program, and must strictly adhere to these rules.
•
All
contracts entered into through this RFP will/may be contingent upon
Philadelphia E & T receiving all of the funding we are applying for.
•
Philadelphia
E & T will not be liable for anything more than the pre-discount amount
minus our funded amount as shown on our 471. The winning Service Provider will
be responsible for invoicing the SLD for the funded amount directly upon
confirmation of funding and corresponding receipt of the school’s P.O.
•
No
billing can take place before July 1, 2015, however; various
build-outs/services can be started on April 1st, 2015. The school
will inform vendors of these pre-July build-out opportunities when/if needed.
•
During
any E-Rate audit process, the winning bidder is expected to reply within 3 days
to any questions regarding their proposal.
•
All
bidders must provide a valid SPIN at the time the bid is submitted on their
quote.
•
All
work is subject to the 100% approval of the project by the FCC under the E-rate
discount program of the Telecommunications Act of 1996 as to its funding and
eligibility.
•
The
Vendor must understand we are a school, and sometimes they will have to work
around our operating hours to complete the project. Expectations regarding site
availability should assume off hour/day availability/access.
•
All
bids must be specific to our RFP, generic bids will be denied.
•
SPAM
and/or robotic responses will not be considered valid responses.
Bid Scoring Criteria:
All equipment and service items will be
evaluated and scored via the criteria listed below with pricing being the most
heavily weighted as per mandated by the E-Rate program.
·
Criteria #1: Pricing at 40% of total score potential
·
Criteria #2: Vendor’s solution proposal’s alignment and
integration with requirements outlined in this document for said services/equipment.
30% score value.
·
Criteria #3: Vendor’s solution proposal’s alignment and
integration other items/services specified in bid and school’s existing
infrastructure as noted. 30% score value.